Conference pack

Even if some of your conference participants know each other, they are unlikely to be familiar with the host institution, so it is important that you offer them a conference pack as soon as they arrive. This kind of pack should include:

  • the definitive programme
  • abstracts if possible
  • name tags
  • a map of the conference rooms
  • a map of the city
  • a list of all participants (with their e.mail)

and may include:

  • a list of useful telephone numbers (starting from your own and including those of hotels, taxicab services, medical assistance, etc.)
  • the list of major cultural institutions and events currently available in the city, including advice on where to eat
  • some white paper
  • a pen
  • fliers from external organizations (publishers etc), who have paid for the inclusion of their publicity.